Maintenance of Certification

As evidence to the commitment to the principles of lifelong learning, all CAPAs are expected to meet Maintenance of Certification (MOC) requirements. See the CAPA MOC Policy below.

Two other criteria must be fulfilled to maintain your CAPA designation – membership in AFOA and compliance with AFOA's Standards of Ethical Conduct.

The MOC policy requires CAPAs to collect 20 hours of professional development or volunteer work closely related to the field of senior management each year in the categories of Continuing Education, Leadership or Instruction.

CAPA Maintenance of Certification Policy

1.0 
What is the Purpose of the Maintenance of Certification (MOC) Program 
   

AFOA Canada and its chapters have made a commitment to ensure that CAPAs are committed to life-long learning and continue to enhance and develop their Aboriginal Senior Management skills. As such, AFOA has implemented the MOC program for CAPAs which will require CAPAs to maintain their certification by participating in selected professional development and/or volunteer activities.

It is the responsibility of the CAPA to maintain their professional standards, including skills, knowledge and CAPA Code of Ethics. This commitment from the CAPAs adds integrity and credibility to the designation on a provincial and national level as well as maintains trust within our communities, organizations and stakeholders 
     
 2.0 
 Who will be responsible for Logging MOC information 
     All active CAPAs with the exception of;
  • Retired CAPAs
  • Elders
  • New CAPAs that receive their designation in the year of certification
  • Those CAPAs with extenuating circumstances (i.e. illness, or parental leave)

will be required to collect 20 hours annually towards maintaining their certification.

CAPAs who have allowed their designations to lapse will also be required to submit their MOC reporting hours for the period they have lapsed their designation.

AFOA will provide CAPAs with a MOC documentation Log for CAPAs to track their hours. This is available for download on our website.

Each year, CAPAs will be required to submit their MOC log by March 31.  AFOA Canada’s Manager, Education & Membership will enter and maintain individual records in our national database.  

Requests for MOC exemptions must be made in writing to AFOA Canada and will be subject to approval on a case by case basis.
     
 3.0  Reporting Requirements
   

The CAPAs reporting of professional development activities will coincide with the calendar year (January 1-December 31). Reporting documentation is due to AFOA Canada on March 31st of the following year.

CAPAs are required to report a minimum of 20 MOC hours annually.
     
 4.0   Failure to comply or meet requirements
     Those CAPAs who fail to meet their MOC requirements will be sent a letter from AFOA Canada indicating that the hours required to maintain certification have not been met. CAPAs will be requested to send a reply within 30 days of the dated letter appealing or can submit an action plan to obtain credit hours within an approved timeframe.

Should the CAPA submit an action plan to obtain the credit hours and it is approved by AFOA Canada, the CAPA will have an extension of up to one year.

In one year’s time, if the CAPA is found to have not accumulated the required hours for certification, the CAPA designation and membership will be suspended until such time they have submitted their MOC.

In a situation where the CAPA makes no effort to provide appropriate documentation, that CAPA membership will be suspended for a period of one year and will no longer be deemed a member in good standing according to the CAFM Code of Ethics.

If by the following March 31 the CAPA has not submitted their MOC hours, their designation will be terminated.
     
 5.0  Required Documentation 
    AFOA will conduct random audits on CAPAs annually to ensure that reported professional development can be verified. CAPAs will be encouraged to keep copy of receipts, certificates, and supporting documentation. This information may be requested for audit purposes.
     
 6.0 Maintenance of Certification Log
    Below is an example of what AFOA might use when requesting CAPAs to track their professional development. There are a couple of options that can be considered when choosing which MOC log to use.
  • AFOA can break down by Activity and Development Activity
  • AFOA can choose to highlight specific CAPA competencies
  • AFOA can follow the CGA example of using verifiable and non-verifiable hours
  • AFOA can combine the above 3 to use the best of the above options

Membership in AFOA

In order to maintain your CAFM designation, membership in good standing with AFOA is required. If you allow your membership in AFOA to lapse, you cannot use your CAPA designation. The Certificate is the property of the Association and only remains in your possession as long as you remain a Certified Member of AFOA in good standing. All CAPAs who are not a Certified Member in good standing will be required to return their certificates.

Abiding by the Standards of Ethical Conduct


All CAPAs as members of AFOA Canada are required to comply with AFOA's Standards of Ethical Conduct. Failure to comply may be cause of termination of membership and repudiation of the CAPA designation.

Sample Activities


A) Continuing Education

Activity
Description/Examples
MOC Hours Earned
Maximum hours that can be earned in one year How to Verify Claim*
 Successful completion of a professional development course (classroom, on-line or distance education) Must be 30+ hours or equivalent in CPE credits
  • AFOAs on-line course
  • University or college courses
  • Association/Institute courses
  • Executive management development program
20 hours per course
20 hours per course 
Provide proof of completion 
Attendance at conference, seminars
or workshops
  • AFOA chapter workshops
  • AFOA Nations Conference
  • Other workshops or conference focused on the above areas of study
1 day conference = 7 hours equivalent in CPE credits
20 hours per conference/seminar or workshop
provide proof of completion 
Self-Directed learning
  •  Self study of published materials (i.e. reading articles in professional magazine)
  • Self-study course (where there is no proof of completion and done on one's own time)
Claim actual reading or study hours
10 hours
Log of articles/published material read

* Only needed if requested by AFOA Canada


B) Leadership/Volunteer Work


Activity 
Description/Examples
MOC Hours Earned
Maximum Hours that can be earned in one year
  How to Verify Claim*
Chairing a committee
  • Appointed and act as a Chair of a Standing Committee for period of one year or more
  • Appointed and act as a Chair governing Board for one year or more
20 Hours combined if on more than on committee or Board
20 hours
Provide name of organization where Committee/Board appointment made and dates served
Membership on a Committee or Board
  • Appointed and serve on a Standing Committee for one year or more
  • Appointed and serve on a governing Board for one year or more
 10 hours combined if on more than one committee or Board
 10 hours
Provide name of organization where Committee/Board appointment made and dates served
Conference Chair or Co-chair
  • Act as Chair or Co-Chair og a nation or regional conference of one day or more duration
10 hours combined if on more than one committee or Board 
 10 Hours
 Provide name of organization / conference and date
Mentoring or Supervising
  • AFOA course mentor
  • Formal mentoring of students outside of normal job duties
  • Supervising students in the workplave
 One mentoring or supervising assignment = 10 hours
  10 hours
 Provide description of mentoring/supervising duties and name of individual(s) mentored/supervised
Invigilating/Making Exams
  • Invigilator for CAFM Examination or other professional examination
  • Serve as marker for CAFM Examination or other professional examination
Invigilator = 5 hours Marking Exam = 10 hours
10 hours
Provide name of organization for which invigilator or marker services provided and dates volunteer services provided
Other volunteer activities
  • other volunteer duties not described above which contribute to the Aboriginal Management profession
Claim actual volunteer hours
10 horus
 

* Only needed if requested by AFOA Canada


C) Instruction


Activity
Description/Examples
MOC Hours Earned
Maximum Hours that can be Earned in one year
How to verify Claim*
Course Development
  •  participation in development of a course on one of the subject areas listed on page 1.
  • includes on-line courses, distance education courses, classroom courses
  20 hours combines if more than 1 course developed
 20 hours
 Provide Course syllabus and acknowledgement of authorship
Course Instruction 
  • Serve as teacher/instructor for a university, college, institute or professional association course
  • Includes on-line courses, distance education courses, classroom courses 
 20 hours combined if more than 1 course instructed
20 hours
Provide name of organization and course syllabus
Workshop/seminar development
  • Participate in development of workshop or seminar on a related topic 
10 hours combined if more than 1 workshop/seminar developed
 10 hours
Provide name of organization and course syllabus
Marking assignments
  • Marking course assignments - Includes on-line courses, distance education courses, classroom courses
20 hours combined if more than 1 assignment making was completed
20 hours
Provide name of educational organization and date services provided
Guest speaker/lecturer
  • Delivering a speech
  • Participating in a conference as a speaker
  • Speaking to Aboriginal youth about a career in financial management
10 hours combined if more than 1 speaking engagement given
10 hours
Provide name of organization, conference and dates
Authoring articles
  • Writing an article on a related subject for a magazine, periodical or journal
  • Example: JAM; The Journal of Aboriginal Management
20 hours combines if more than 1 article authored
20 hours
Provide article

* Only needed if requested by AFOA Canada